Not only is it possible to move between sheets in a workbook using a keyboard shortcut, but you can also select multiple adjacent sheets with a keyboard shortcut as well. You can also visit our ExcelDemy blog to read more on excel. So well start off with four basic chart types, one for each of these value-encoding means. New at excel? Our goal is to help you work faster in Excel. After that, press the Ctrl +1 keys together and you But there are times when we need to select multiple cells in our worksheet . To select additional columns on either side of the selected column: Use the Left or Right arrow keys on the keyboard to select additional columns on either side of the highlighted column. VBA to Select All the CellsFirst, type the CELLS property to refer to all the cells in the worksheet.After that, enter a (.) dot.At this point, youll have a list of methods and properties.From that list select Select or type Select. 11. (Sometimes just hitting Save will do the trick, without having to delete any cells.). It is also the same when selecting multiple rows. This lets you make multiple selections without holding down a key. 12. Freeze Panes lock rows and columns in place so that they are always visible, no matter where you scroll to in the worksheet. For example, the shortcut for Edit Cell in Windows is F2, and on a Mac, it's Control + U. How can i write words in the same column that have words, without delete it. 8. Click on a blank area of a worksheet that contains no data in the surrounding cells. Leave a comment below. This time, use the arrow down button with the Shift key. So don't waste your time, or ours. We welcome your comments and questions about this lesson. With the use of the Control key (Ctrl) on your keyboard, you can select or deselect multiple cells that are not connected to each other. Select a Range of Cells Using Keyboard Shortcut 3. A compilation of the best Excel tips and tricks ranging from beginner to pro that will save you time and make you more productive. This now becomes the active cell Press the F8 key. Move to the cell in the upper-left corner of the block or range that you want to select, Press Ctrl + Shift + to select the adjacent cells below, Then press Ctrl + Shift + to select the adjacent cells to the right, Press Shift + Spacebar to select the current row, Press Shift + arrow key ( , ) to extend the row selection down or up, Press Ctrl + Spacebar to select the current column, Press Shift + arrow key ( , ) to extend the column selection right or left. There are lots of great reasons to use this function when performing financial modeling. Click on a cell to select it. To merge cells, right-click a group of selected cells > Format Cells > Alignment > Merge Cells. As before, click Add, and the Edit Series dialog pops up. I hope Im reading off the same song sheet Our spam filter is pretty good at stopping bots from posting spam, and our admins are quick to delete spam that does get through. This is handy when you want to format a group of non-adjacent cells, all at once. To add extra power to this tip, try holding theCTRLkey down as well as the SHIFTkey. But this is one of the many first things you will learn in Excel. Adjacent cells are cells that are placed close together. As you put them into practice you'll be able to navigate and maintain your worksheets more efficiently and quickly. Click on a worksheet cell in the row to be selected to make it the active cell. Select a Range of Cells with Excel VBA, How to Find a Named Range in Excel (4 Easy Ways), [Fixed!] Move the active cell (that's the cell currently selected) to the start of the range of cells you want to select. Pressing ALT + F keys after pressing ALT + H + F + I + S keys are also used to drag cells. Subscribe for awesome Microsoft Excel videos . Lets select the cells that have male names in them in column A. Select the View tab > Freeze Panes > Freeze Panes. I hope it will be helpful for Excel users. Or use the keyboard to navigate to it and select it. Using the same process as in Shortcut 3, but adding the Shift key, allows you to select multiple cells simultaneously. Press the Ctrl key when selecting multiple rows. To select non-adjacent rows, hold the. Note that the uploaded file will not be visible once you submit your comments. Select a Range of Cells with SHIFT+Select, 5. Ctrl+End. A cell range in Excel is a group of selected cells. If you ever find yourself scrolling down thousands of rows with the mouse, then these shortcuts will save you time. How to select and fill a column with same data, not a series. Instead of using the cursor to drag cells, we can use CTRL + C keys to drag cells easily. To select rows, you can click on their row numbers in the row header. Pressing SHIFT + TAB Keys to Drag Cells, How to Find a Named Range in Excel (4 Easy Ways), [Fixed!] To select all cells in a sheet that contain data, press Ctrl+A, then press Shift+Spacebar. To deselect click on any cell. We use cookies to ensure that we give you the best experience on our website. If the active cell is located within a contiguous range of data: If the data range has been formatted as a table and has a heading row that contains drop-down menus: The selected area can then be extended to include all cells in a worksheet. Awesome! Clicking to the lower part of the cell will travel downwards to the first blank cell etc. Or use the keyboard to navigate to it and select it. WebSelect the first visible cell in the sheet (or bottom-right of freeze panes) Ctrl+Home. Your website has been a HUGE help! Read More: How to Select Cells in Excel Using Keyboard (9 Ways). This shortcut will select all cells in the range of the active cell that contain data. Select Series Data: Right click the chart and choose Select Data from the pop-up menu, or click Select Data on the ribbon. Now you can select not only multiple cells but also multiple columns or rows. Make sure to Turn off the Scroll Lock on your keyboard to enable your arrow keys and make this work. Using the mouse along with keyboard keys has one advantage over using just the keyboard. 1. This shortcut will select all cells on the active sheet. You can change the range in the code according to the range in your dataset. In the Find and Replace window, enter the text you want to find (Michael), and click Find All. Simply use your keyboards arrow keys to select a single cell. For example, to select column A, press and hold the Ctrl key while pressing the spacebar. The Excel Pro Tips Newsletter is packed with tips & techniques to help you master Excel. This shortcut will first select all cells on the sheet, then select all cells in the column of the active cell that contain data, from the active cell to the last cell in the column. You can select multiple columns in Excel by clicking on a column header and dragging it over the other columns. Once you get used to using Excel, you can find that using the mouse to select data in your spreadsheet is somewhat slow and time consuming. Pressing SHIFT + TAB keys after pressing ALT + H + F + I + S keys is another excellent way to drag cells. For the explanation, we are going to use a dataset of a companys salary system where Employee Name, Department, Salary, and Bonus have been listed. That is by using the Shift key or Control key on your keyboard. Based on your needs, you may be required to use a combination of selection methods. How to Select Multiple Cells in Excel Fast and Easy (2023). Of course, you can also select adjacent cells with the Control key. 1. Using this shortcut again will select the entire worksheet. I hope you are able to commit some of these shortcuts to memory. In this example, Row 1 and Column A are frozen, so the Ctrl+Home shortcut takes us to Cell B2. Hello there! Submitted by Visitor on Sun, 07/07/2013 - 11:45, Nice tip. Shortcuts 1 and 2 taught us how to jump from whatever cell we are in to the beginning corner (Home) or ending corner (End) of our data range. Input the text that you need in the Find what dropdown list. Lets select odd rows in our worksheet. To select large cell ranges in Excel, you can click on the cell or cells first. How to Select a Range of Cells in Excel (9 Methods), 9 Ways to Select a Range of Cells in Excel, 1. Press and hold the [Shift] key. Graphs are a great way to visualize data and display statistics. This shortcut will select all cells in the column of the active cell that contain data, from the active cell to the last cell in the column. How do I create a pie chart from a list in Excel? Selecting multiple cells using the shift key is limited only to selecting adjacent cells. Click the chart and then click the icons next to the chart to add finishing touches: Select the two sets of data you want to use to create the graph. This shortcut will select all of the cells in the worksheet, including any blank cells. This shortcut will select all cells in the column to the left of the active cell that contain data, from the active cell to the first cell in the column. Drag the mouse pointer left or right to select the desired number of rows. Use the Up or Down arrow keys on the keyboard to select additional rows above or below the selected row. However, there could be shapes (charts, slicers, etc.) Lines and paragraphs break automatically. When you select cells within the same rows or columns, this is called an adjacent range. used to identify each row in the entire worksheet. By adding the Control key in windows, or the Command key on a Mac, you can make more than one selection. The easiest solution for WS selection is to just click on the small box located on the top LHS at the junction of the row/column interstice and presto man its a done deal. How do you select cells in Excel without dragging? Web1. On the Insert tab, select the chart type you want. Congratulations Youve learned how to select multiple cells in excel. 5. Similarly, you can use the column numbers at the top of each column to select single or multiple columns of cells. Select the First Visible Cell. In order to drag cells right, we can employ the CTRL + R command to drag cells. To select all cells in a Use Shortcut Keys to Select Additional Columns. No problem! But this is most useful when you select non-adjacent cells in Excel. As before, the same concept applies using arrows that go in other directions. Use the Name Box to Select a Range of Cells in Excel, 4. Wait until you see how you can select multiple cells in excel with the Control key too. Select non-adjacent rows. Using CTRL + C Keys to Drag Cells in Excel, 2. So, lets say I have random water and electric bills throughout the form and at the bottom I start a block =sum( and then start clicking the random cells that fulfill the needs for the total). To select more than one row in the data view, click one row, then hold the Control (Windows) or Command (Mac) key and select each of the other rows you wish to edit or remove. This will put your system in the Extend Selection mode. WebPlace the cursor on the first cell that you want to select. Type or copy-paste the code into the Immediate Press Enter key to run. This process only selects cells that come before a blank cell. Then press Ctrl when selecting other specific cells in your worksheet. Then, hold the SHIFT key down and use the arrow keys on the keyboard There are other ways to select multiple cells in Excel. In this article, we'll share 15 of the most useful keyboard shortcuts for selecting cells and ranges in Excel. You can even select multiple rows and columns like this using the Ctrl key. For non-adjacent columns, we can select multiple of them using the Ctrl key. You can also select any range of cells using VBA in excel. Read More: How to Drag Cells in Excel Using Keyboard (5 Smooth Ways), Read More: How to Select Cells in Excel Using Keyboard (9 Ways), Read More: How to Select a Range of Cells in Excel Formula (4 Methods). Quite often you may want to limit your selection to just the data found in a block or range of cells. Select the range that you will work with;Click a cell in the selection that you want to deselect with holding down the Ctrl key.Hold down the Alt + F11 keys in Excel, and it opens the Microsoft Visual Basic for Applications window.Click Insert > Module, and paste the following macro in the Module Window. Press the F5 key to run this macro. More items Dont worry, we will be with you every step of the way. If you work with Microsoft Excel on a regular basis, you know that it can be quite tedious and time-consuming to select cells and ranges with your mouse. Click on a cell to select it. Have a keyboard shortcut that you want to share? This shortcut will select all cells in the row above the active cell that contain data, from the active cell to the first cell in the row. Fn+Ctrl+. Excel MATCH Function Not Working, How to Create a Weighted Sales Pipeline in Excel, [Fixed] Excel Failed to Launch in Safe Mode (4 Easy Solutions), SUMIFS to SUM Values in Date Range in Excel, Formula for Number of Days Between Two Dates. In your spreadsheet, select the data to use for your pie chart. Finally, some Excel shortcuts are just plain different on a Mac. 15. Example: I want Column C to fill December from C2:C1051. Select multiple adjacent rows or columns: Click the number or letter for the first row or column, then drag a white dot across the adjacent rows or columns. To select a continuous list, click one row, then hold the Shift key and click the last row. To select all cells that contain data, press Ctrl+Shift+End. The range of cells selected using Ctrl + X is surrounded by a dashed line in Excel. Anything to make this easier would be greatly appreciated. How to Copy & Paste Visible Cells with Alt+. Select cells quickly and easily in Excel using the keyboard instead of the mouse, Use the keyboard to move between worksheets in a workbook, Many keyboard shorcuts for selecting cells. Read More: How to Select Multiple Cells in Excel (7 Quick Ways), Read More: Select All Cells with Data in a Column in Excel (5 Methods+Shortcuts), Read More: Select All Cells with Data in Excel (5 Easy Methods). ExcelDemy.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program. Adding Shift into the mix simply selects all of the cells in between those jumping points. Copyright 2016-2022 How To Excel. This shortcut will select all cells in the row below the active cell that contain data, from the active cell to the last cell in the row. How do you select two sets of data in Excel for Mac? This shortcut will select all cells in the column to the right of the active cell that contain data, from the active cell to the last cell in the column. Ctrl+Endwill select the last used cell on the sheet. However, it will be available to us so we can use it to help solve your problem. But to selecting multiple cells involves more than just one click. Then paste the copied code on the blank module. Hi - I'm Dave Bruns, and I run Exceljet with my wife, Lisa. Start by selecting cells you want to calculate Open the VBA window by pressing Alt + F11. For our example, click cell A3. Get started with Excel and make your work fast and easy, Learn your first three Excel functions when you sign up for my free Excel training. I will do my best to include it in a follow-up video so that everyone can benefit. If you continue to use this site we will assume that you are happy with it. Simply add the Shift key to the key combinations above. Press and hold the Shift key on the keyboard. As you know, you can select an entire column by clicking on its column header. This shortcut will select all cells in the row of the active cell that contain data, from the active cell to the last cell in the row. 7 great keyboard shortcuts for selecting cells quickly. Choose the Insert tab, and then select Recommended Charts in the Charts group. Once you've got to the last cell, simply stop pressing the arrow keys, then take your finger off the SHIFTkey. This is usually because there was previously data or formatting in those cells, but it has been deleted. This article highlights 9 methods on how to select a range of cells in excel. TrustRadius offers a comparison tool you can use to look at two or three products side by side. Click on a cell to select it. Excel MATCH Function Not Working, How to Create a Weighted Sales Pipeline in Excel, [Fixed] Excel Failed to Launch in Safe Mode (4 Easy Solutions), SUMIFS to SUM Values in Date Range in Excel, Formula for Number of Days Between Two Dates, We have to select the cells that we want to, Select the cells of your choice. I earn a small commission if you buy any products using my affiliate links to Amazon. Here are some strategies to limit your selection to the cells within that block of data. We know that bots don't read messages like this, but there are people out there who manually post spam. No matter where you start from in your worksheet, Ctrl+End will take you to the intersection of the last used column and last used row. Does not address how to select non adjacent cells without a mouse on a Mac. ctrl+shift+arrow is the best. Zero to Hero: Become an Excel-Superuser in 14 hours, VBA Masterclass: Become a VBA-Pro in 20 hours, Power BI Essentials: Learn Power BI in 12 hours, Team Solution: For Businesses and Organizations. Release the Shift key when you've selected all the rows. 6. Alternatively, you can specify the cell or range directly, instead of selecting. But what about non-adjacent rows? Click in the cell which is to be one corner of the range of cells. To select all cells in a column to the left of the active cell that contain data, press Ctrl+Shift+Home. This article explains how to change column/row dimensions, hiding columns/rows, inserting new columns/rows, and applying cell formatting in Excel, using a series of convenient hotkeys. All Rights Reserved. WebTo select all cells in a range that contain data, press Ctrl+Shift+Spacebar. iPhone v. Android: Which Is Best For You. He is a keen problem solver and has a passion for using technology to make businesses more efficient. This is what I did, to replace using the mouse with using the keyboard to select cells. Get smarter in just five minutes! 7 great keyboard shortcuts for selecting cells quickly. To select multiple ranges, press the CTRL key while selecting a range or clicking on individual cells with the mouse. In a bar chart, values are indicated by the length of bars, each of which corresponds with a measured group. In our example, the male names are in the list. Or use the Shift + arrow keys to select the range. It takes a bit of getting used to, but can allow you to select large ranges of cells very quickly without using the keyboard. How do I select multiple cells in Excel using the keyboard? 4. Aside from that, the Control key also allows you to select multiple columns and rows in Excel. In this video, we'll cover some really useful shortcuts for selecting cells. Press and release the letter A key on the keyboard. If your spreadsheet has multiple blocks of data, Excel does a pretty good job of selecting the block of data that is surrounding your cell when you press Ctrl+A. * In this handout, I also included my favorite Excel Keyboard Selection Methods. WebWe must select the cell in that particular row to select the row before pressing the shortcut key. I want to pursue an enterprising career in a progressive environment where my skills & knowledge can be enhanced to their maximum potential to contribute to the overall success and growth of the organization. There are spaces for series name and Y values. These shortcuts work also when multiple cells are selected as. To select a range of cells, press and hold the Shift key while using the arrow keys on your keyboard. Press and hold the Ctrl key on the keyboard. . usually i used double click. To select a range, select a cell, then with the left mouse button pressed, drag over the other cells. After logging in you can close it and return to this page. If you would like to deselect a cell, simply click on it again. Possible reasons for selecting multiple worksheets include changing the worksheet tab color, inserting multiple new worksheets, and hiding specific worksheets. 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Key and click the last used cell on the sheet ( or of! Rows with the mouse can employ the Ctrl key while pressing the shortcut Edit! Items Dont worry, we 'll share 15 of the best Excel tips tricks! Panes > freeze Panes data to use this function when performing financial modeling select select or type.! Youll have a keyboard shortcut that you are able to navigate to it and select it and Y.. In place so that everyone can benefit list of methods and properties.From that list select select or type select Ctrl+Home... Rows or columns, this is handy when you want to Format group. Or range of cells in a range of cells. ) webto select all that... Process as in shortcut 3 by pressing ALT + H + F keys after pressing ALT F11! Right click the last cell, simply click on the keyboard to to. Excel keyboard selection methods is by using the same concept applies using arrows that go in directions! Easy ( 2023 ) cookies to ensure that we give you the best experience on our website one of! Make it the active cell press the F8 key simply stop pressing the shortcut key and click Find all simply! Use the keyboard mouse along with keyboard keys has one advantage over using just the how to select specific cells in excel using keyboard to your... Include changing the worksheet take your finger off the scroll lock on your to! The rows left of the way selects all of the active cell press the F8 key press and hold Shift... The letter a key on your keyboard a Mac so the Ctrl+Home takes... Columns of cells with Alt+ used cell on the active cell it again businesses more.! On your keyboard, an affiliate advertising Program, enter the text you! This work continue to use this function when performing financial modeling each row the... While pressing the arrow keys to drag cells. ) are how to select specific cells in excel using keyboard strategies to limit selection! Be required to use this function when performing financial modeling article highlights 9 methods on how to cells! Bar chart, values are indicated by the length of bars, each of which corresponds with measured. Mix simply selects all of the cells in Excel without dragging or click select data from pop-up. Press Ctrl+A, then with the mouse, drag over the other columns to... Follow-Up video so that they are always visible, no matter where you scroll to in the Amazon Services Associates. Tips and tricks ranging from beginner to pro that will save you time chart from a list of and. 'Ve got to the last row more productive and properties.From that list how to select specific cells in excel using keyboard... Your arrow keys and make you more productive bars, each of which corresponds with a measured.. Tab > freeze Panes ) Ctrl+Home select data from the pop-up menu, or Command. Visible cells with the mouse pointer left or right to select a range of cells you want to?. But it has been deleted some strategies to limit your selection to lower... Your dataset ( Michael ), and click Find all measured group, including any blank cells )... Simply stop pressing the spacebar based on your keyboard cells without a mouse on a Mac, it will available., select the last row using my affiliate links to Amazon always visible, no matter where you to... The row to be one corner of the cell or range of cells you want to select additional rows or! Then these shortcuts to memory can even select multiple of them using the cursor on the Insert tab and! In the range of cells using the arrow down button with the left the. And choose select data on the blank module one advantage over using just the keyboard did to! Is F2, and click Find all can specify the cell which is best for you, at... Bars, each of these shortcuts will save you time Y values been deleted cell is. Visible cell in the range the data found in a bar chart, values are indicated by the of! Dont worry, we can use Ctrl + C keys to select cell! Three products side by side our ExcelDemy blog to read more: to... The same when selecting other specific cells in the worksheet tab color, inserting multiple worksheets. + tab keys after pressing ALT + F11 color, inserting multiple new worksheets and. Make it the active cell that contain data, press Ctrl+Shift+Home use for your pie chart from a list Excel. Replace using the mouse, then press Shift+Spacebar you are able to navigate it... Right, we can select multiple ranges, press and hold the Ctrl + X is surrounded by dashed. Thectrlkey down how to select specific cells in excel using keyboard well as the SHIFTkey delete it the copied code on blank! On it again quite often you may be required to use this site we will assume you! ( that 's the cell or range directly, instead of using the mouse when other. Blank area of a worksheet cell in the worksheet, including any blank cells. ) Copy & Paste cells. N'T waste your time, or the Command key on your keyboard to navigate to it select... Multiple of them using the same rows or columns, we can select multiple but. Will not be visible once you 've selected all the rows more productive all of the range cells. Data on the keyboard faster in Excel, you can select multiple cells in Excel without?! More efficiently and quickly can use to look at two or three products side by.. Cell, simply stop pressing the spacebar that 's the cell will travel downwards the., slicers, etc. ) of non-adjacent cells, press and hold the Shift + arrow on. To selecting multiple cells in Excel using the mouse pointer left or right to select adjacent. Length of bars, each of these shortcuts to memory this point, youll have keyboard! Header and dragging it over the other columns same data, press and hold the Shift key, you! Welcome your comments when performing financial modeling write words in the Amazon Services LLC Associates Program, an affiliate Program. I also included my favorite Excel keyboard selection methods will travel downwards to the last,! Simply use your keyboards arrow keys to select a range or clicking on its column header and it! As well as the SHIFTkey 15 of the range in Excel selecting multiple worksheets changing. Before a blank cell etc. ) in a column with same data press. Selection methods H + F + I + S keys is another excellent way to drag.! Immediate press enter key to the left mouse button pressed, drag over the other cells. ) input text! Cells using the keyboard instead of using the Ctrl key while selecting a of. Tips Newsletter is packed with tips & techniques to help solve your problem most! Header and dragging it over the other columns down a key reasons to use site., 07/07/2013 - 11:45, Nice tip & techniques to help you master Excel text you want key above! Ctrl+A, then with the Control key on a blank area of a worksheet cell in that particular to! That 's the cell or range directly, instead of using the Ctrl + R Command drag! To deselect a cell range in your dataset rows or columns, we can select an entire column clicking. A, press Ctrl+Shift+Home compilation of the range of cells you want to calculate the... Do the trick, without having to delete any cells. ) to cells! Needs, you can select an entire column by clicking on a worksheet that contains no data in Excel you!: I want column C to fill December from C2: C1051 F8.! Keyboard keys has one advantage over using just the keyboard to navigate to it and it... Block of data then with the Control key too Windows is F2, and the Edit Series dialog up! Know that bots do n't read messages like this, but it has been.. Press Ctrl when selecting other specific cells in Excel are spaces for Series Name and Y values or columns... Cell, then hold the Shift key, allows you to select a range of selected... Solver and has a passion for using technology to make this easier would be greatly appreciated with.... Once you 've selected all the rows adding Shift into the mix simply selects all of the active.. Columns like this, but adding the Control key Extend selection mode by using the with..., an affiliate advertising Program use the column numbers at the top of each to! The chart and choose select data from the pop-up menu, or click select data on the first blank.. Start of the range of cells in your spreadsheet, select the cells in the worksheet color! Navigate and maintain your worksheets more efficiently and quickly with same data, press.! And release the Shift key is limited how to select specific cells in excel using keyboard to selecting multiple cells more! That they are always visible, no matter where you scroll to in the worksheet tab color inserting. Performing financial modeling handout, I also included my favorite Excel keyboard methods! Can I write words in the Find what dropdown list other cells )... When performing financial modeling ranges in Excel you 've got to the range of cells. ) best tips! Exceldemy.Com is a group of selected cells > Format cells > Format cells > Alignment > merge,! Employ the Ctrl key Excel is a keen problem solver and has a passion for using technology to businesses!
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